Rental Checklist for your Next Event

Feb 25, 2024

Planning any kind of event can be stressful - but ordering your rental items doesn't have to be! We’ve created this Rental Checklist to make sure you remember all the items you need while planning your event.

First, let’s talk about the basics. These are things you must consider first before getting into the finer details when planning your event:

Determine the timeline
Choose your date
What type of event?
How many guests?

Once you know the size of your event, you can plan out the seating and tables - this will also help you to choose the right size of venue. In general, sit-down events require 10 to 15 square feet per guest, while cocktail receptions require less room - 5 to 7 square feet per guest.

Check out our Guide to Planning Seating for an Event to ensure you have enough space for your guests to be comfortable.

Now that you know what your event will look like, decide on what you will be serving. Start by determining how many courses you want to serve, which will help you determine your dishware and flatware numbers.

Our Easy Guide to Renting Glassware will give you a good idea of how many glasses you’ll need to rent.

Now you’re ready to make a checklist for your rental items! We always recommend you order your rental numbers based on the maximum expected guest count. You can always adjust the final numbers 72 hours prior to your event.

For a sit-down dinner: